| Subject: | MyExpenses-- please share this with everyone on your team who has a p-card |
|---|---|
All,
We have run into the same issue with P-card charges that we did with the travel… YOU HAVE TO KNOW ALL OF THE FUNDING NUMBERS IN ORDER TO SAVE ANYTHING IN THE RECORD.
So, if you don’t know all 5 numbers, in the short term, we have a few options:
1. You can fill out the p-card form (make sure that it tells us where to pay, and a SPECIFIC BUSINESS PURPOSE), attach the receipt and turn it in as usual… we will do the rest.
2. You can upload or email your receipt to your account (receipt@chromerfile.com), making sure that you write EVERYTHING on that receipt that would be on the p-card form… please name it so that we know what charge it goes to…
3. You can call us and we will give you the last 2 numbers that you must have in order for the charge to save.
Here’s the issue… we still have to get all of the p-card information into MyExpenses, and you still have to mark “received”, sign and date the receipt. However, you cannot put any of this information into MyExpenses without knowing the entire funding.
We are open to procedural suggestions, but the above options are the most efficient that we can come up with right out of the chute.
PLEASE NOTE THAT WE WILL NO LONGER BE SENDING YOU A LIST OF THE CHARGES THAT NEED FUNDING—THIS LIST IS IN YOUR ACCOUNT, SO YOU CAN SEE EVERY CHARGE THAT HAS HIT.
We will help you in whatever way we can… please don’t let these charges sit out there and accumulate!
Thanks,
Pam
